Data Entry: Definition, Duties, Responsibilities, Skills and Salary

Many people equate data entry with admin jobs, even though the two are different. Data entry is more of a job that focuses on the data input process, while the admin position is more on managing business administration needs. In other words, the admin job desk is broader than data entry, which only focuses on the data input process.

Typically, the role of data entry is required in industries such as retail, transportation, finance, and healthcare.

What is Data Entry?

Data entry is a job whose job is to enter and update data into electronic services or databases. Data entry is an administrative work. This job is needed by many companies, large and small, to write records, enter data into databases or increase sales. Data entry can be used in many industries such as healthcare, transportation, finance, retail and others.

Data entry work can be done remotely. The existence of technology and the internet makes it possible to make data entry jobs remotely, encouraging many people to take up part-time jobs for beginners. However, there are also many companies that offer data entry positions for full-time positions. So you can choose to work remotely.

Duties and Responsibilities of Data Entry

In carrying out their duties, a data entry not only enters data, but also has to perform other tasks, including:

• Prepare and organize documents before entering data into the computer.

• Enter data into company database.

• Check and verify the accuracy of the information entered into the database.

• Make changes to incomplete information.

• Backing up data as part of a contingency plan.

• Responding to requests for information from authorized members.

• Testing new database systems and software updates.

• Manage company documents and records properly.

• Produce relevant reports according to the needs of the relevant departments.

• Receive and process payment invoices and update invoice information.

Data Entry Must Have Skills

1. Can type quickly

Data entry workers are expected to be able to enter large amounts of data in a short amount of time. Therefore, the ability to type quickly is one of the skills that you need to master. Some companies usually list a minimum typing speed, for example a minimum of 40 or 50 words per minute.

You can improve your typing speed online with various typing test sites. In this test you will be asked to rewrite the words that appear within one minute. At the end of the test you will see your words per minute rate, accuracy and how many words you got wrong and right.

2. Detailed and thorough

Besides being able to write quickly, you also have to pay attention to detail and be thorough. To do this, you need to concentrate while working to avoid input errors or data loss. These data errors can affect other things like decision making, financial reports, sales reports and more.

3. Oral and written communication

Communication is needed in interactions with all parties related to work. For example managers, team members or customers. In addition, written communication skills are very important, you must understand grammar and spelling. You must be able to enter information with correct grammar and spelling.

If your job involves remote work, most communications will be in writing, either via email or other applications. That's why it's important to master oral and written communication, yes.

4. Able to operate MS Office and database software

Data entry must be able to use word or data processing software such as Microsoft Word and Microsoft Excel. Some companies also require the ability to use database software such as Microsoft Access or MySQL for data entry. There are even companies that will ask you to research CRM depending on the company and industry you are applying for. Therefore, to make your job easier, you need skills to use the appropriate software.

5. Organizational and time management skills

Every day data entry incorporates a lot of information from different sources and in different ways. Therefore, time management skills are required to complete all data entry correctly in a day.

Organizational skills are also important, as the information entered must be kept clean and tidy. The goal is that documents are not lost or damaged and are easier to find when information is needed.

Average Data Entry Salary

In Indonesia, the average data entry salary is in the UMR range. However, this face value may increase depending on time and work experience. Additionally, data entry officers can also develop into other roles, such as data strategists. Therefore, his salary will also increase.

Well, that's the information about data entry. Are you interested in taking up this profession?