LPJ: Definition, Functions, and Structure of Contents

LPJ is required as documentation and evidence of company activities or ongoing programs for a certain period of time. These reports can provide transparency and also encourage collaboration among employees.

The production itself can consist of several parts. The preparation of the LPJ may include a detailed report on the background, objectives and benefits up to its implementation. The following is a more complete explanation of the meaning, components, functions and examples of LPJ.

LPJ definition

LPJ (Accountability Report) is a report that contains complete information about the implementation of operations and the use of funds used.

This report can be generated depending on the project, it can also be generated quarterly or even once a year. The preparation of LPJ depends on the type of project or business that requires the person in charge of the unit.

Accountability reports are prepared in the form of written documents as evaluation material for future use.

Accountability reports can include sections explaining the background, objectives and benefits to a more detailed implementation schedule. The use of funds must also be structured, as in the RAB, to facilitate the bookkeeping of a company or organization.

LPJ function

With the help of LPJ (Accountability Report) we can ask each other about responsibilities for actions or planning things that are needed when carrying out activities.

LPJ creates a sense of commitment to work and learn to meet the expectations of others. LPJ also functions as a document that maintains trust in the integrity and transparency of the company's financial reports between members and supervisors.

This report can also be used to make assessments as material for improvement and operational improvement in the future. In general, the LPJ serves as an event performance index and as an assessment for future operational improvements.

LPJ Content Format

LPJ (accountability report) in general has a format and systematically arranged like a report. The format of the report itself is very diverse. In general, the writing format for LPJ is as follows.

• Paper size using F4
• Format margin 4-3-3-3
• Font writing is Times New Roman
• The font size used is 12pt
• Clause 1,5
• Spacing 1
• Align left and right

Meanwhile, the systematics of the accountability report can contain sections consisting of five chapters along with attachments. You can see an explanation of each subchapter in the following discussion:

Chapter I Introduction

The introductory chapter includes the background to holding an event. The introductory chapter can contain three sub-chapters, namely background, name of the activity, aims and objectives of the activity.

Chapter II Activity Implementation Plan

Chapter II contains an explanation of the activity implementation plan. The activity plan includes information on time, target participants, facilities and infrastructure, facilities, and so on. The activity implementation plan contains three sub-chapters, namely the activity mechanism plan, budget plan (RAB), and committee composition.

Chapter III Implementation of Activities

Chapter III describes the technical implementation of activities as planned in chapter II. In this chapter, you can see whether the plans that have been prepared are in accordance with the implementation in the field.

Chapter IV Evaluation and Implementation Results

Chapter IV contains the results of the activity implementation, namely what things make the activity run well and what are the inhibiting factors of the activity. This chapter also describes general conclusions from the results of the implementation and evaluation of activities. Evaluation is an important part of improving future activities. Generally, Chapter IV includes two sub-chapters, namely the results of the implementation according to what happened in the field and the evaluation and conclusions of the activities that have been carried out.

Chapter V Closing

Chapter V usually contains thanks to all parties who contributed to the event as well as apologies for deficiencies in organizing the event.

Attachment

The attachment section usually contains several documents that are used as a means or support for the implementation of activities. The contents of the attachment may include the following points:

• Publication media, such as pamphlets, brochures, or other publication media used as a means of promoting activities.
• Papers and the like that are used as references or other reliable sources that strengthen the background or introductory part.
• Letters, including letters for borrowing goods, permission to use the place and other documents required for the event are also included in the attachments.
• Details of the realization of the use of funds which are made as closely as possible to those that have been proposed in the activity proposal.
• Documentation, including photos during the activity to prove and strengthen that the event was a success.

Principles of Making LPJ

In preparing the LPJ, there are several principles that serve as basic references so that the report can be more convincing. The principles of making LPJ are as follows.

1. Systematic and integrated

Accountability reports must be made systematically and mutually arranged according to a predetermined format. Systematic means according to the order and the parts can't be missed. Meanwhile, integrated means that they are related to one another, so that the parts do not stand alone.

2. Detailed

The preparation of the report must also be detailed, meaning that it contains the complete content that must exist, especially the implementation of activities and the use of budget funds. The use of funds must be written as it is. Evidence of the use of funds, such as receipts or receipts, can be attached at the end of the LPJ.

3. Transparent

LPJ must be prepared in a transparent manner, meaning that it must be prepared as it is without anything being reduced or exaggerated. This principle applies especially to the preparation of a budget plan (RAB). Valid evidence can be attached in the attachment section of the LPJ.

4. Comprehensive

Comprehensive means broad and complete, namely LPJ must be made complete and comprehensive regarding information on the holding of events or activities. The report that has been made must contain information that can be described based on the 5W and 1H principles, namely What, Who, Why, When, Whereand How.

• What, information about events that have been held.
• Who, who are the parties involved in organizing the event, as well as the organizers who contribute to the event.
• Why, for what reason the event is held, or it can be said the purpose why the event is held.
• When, refers to the time of the event.
• Where, refers to the place where the event is held.
• How, answered about how the event process took place, such as the form of the rundown and its capacity.

Those are the things you need to know in making LPJ. Hopefully this information adds to your insight!