Ease of Calculating Prorated Salary with Microsoft Excel

In this digital era, the business world is also developing by utilizing technology to increase efficiency, including salary management. One of them, the need to calculate prorated salaries, especially when employees work in incomplete periods, gives rise to the benefits and convenience that can be obtained through the use of Microsoft Excel.

In this article, we will explore the benefits and convenience of calculating prorated salaries using Microsoft Excel software. However, before that, we need to know what prorated salary is and how it is calculated.

Definition of Prorated Salary

Prorated pay, often referred to as prorated pay, is compensation that adjusts a person's salary proportionally based on actual time worked. This method is especially relevant in situations where an employee works only part of the standard working period.

The most common example of prorated pay is when someone starts or leaves a job in the middle of the month. For example, if someone works only half a month, their salary will be calculated as half of the full monthly salary. This ensures that workers are paid according to the amount of time they actually spend at work.

Prorated Salary Calculation based on Number of Working Days

The formula for calculating prorated salary is quite simple:

Prorated Salary= Number of actual working days/Number of normal working days x full monthly salary

The actual number of working days is the number of working days actually spent by the employee. The normal number of working days is the number of full working days that an employee is supposed to work. Meanwhile, full monthly salary is the amount of salary that employees would receive if they worked full time.

How to Calculate Prorated Salary using Microsoft Excel

• Open and prepare data in your Microsoft Excel. In this example, the data includes start month, end month, start date, end date, number of working days in a month, number of employee working days, full month's salary, and a column for calculating prorated salary.

Start Month and End Month are the start date and end date of the effective month that will be calculated. Start Date is the date the employee starts working, while End Date is the end date the employee works.

• Before calculating the prorated salary, we need to first calculate the number of effective working days for one month with the formula =networkdays(E5,F5) then click Enter. E5 is the start month cell, while F5 is the end month cell.

• Then, calculate the number of working days the employee has worked using the networkdays formula as before, namely =networkdays(G5,H5) then click Enter. G5 shows the cell the date the employee started working, while H5 shows the date the employee ended working.

• Prorated salary is calculated by dividing the number of days an employee works by dividing the number of effective working days in a month, then multiplying by the full month's salary. In this example, the formula is =(J5/I5)*K5 then click Enter.

J5 shows the number of working days the employee spent, I5 shows the number of effective working days in a month, while K5 shows the full month's salary.

Calculating prorated salaries with Microsoft Excel is a smart step for business people who want accuracy and efficiency in payroll. By following the simple steps above, you can easily implement a payroll method that is flexible and adapts to your business needs. Excel not only simplifies calculations, but also provides the flexibility needed to manage payroll efficiently and effectively.