10 Ways to Reply to Job Interview Emails, Easy to Follow

When looking for a job, the skills and abilities you have are no less important than the way you communicate, respond and interact with recruiters. That's why, not only when applying for your first job, but also when responding to an interview call, you have to make a professional impression on the recruiter. How to? Check out her tips for responding to job calls with these professionals below.

Reply Immediately 

You will get better results if you reply to the job interview call email from the recruiter as quickly as possible. If the schedule offered must be adjusted to suit your and the interviewer's availability, the recruiter needs time to prepare for the interview well. Therefore, don't let the recruiter wait for your confirmation for too long. Respond no later than 24 to 48 hours after receiving an email calling for a job interview.

Starting with Greetings

The beginning of the reply email for an interview invitation must contain an opening greeting and the name of the recruiter. If you reply to an interview invitation email in English, you can write "Dear (recruiter's name)."

Show Gratitude

Continue filling out the interview call response email by thanking the recruiter for the opportunity given. To make the contents of the email reply to the interview invitation clearer, you can mention the name of the position and company you are applying for in this section, such as, "Thank you very much for the invitation to a job interview for the position (name of the position applied for) at the company (company name). " This will really help HR who are preparing for additional job interviews.

Do not rush

Apart from that, when responding to an interview invitation email, use sentences that are not long-winded and must be clear. You can respond to the invitation by accepting, declining, or requesting that the job interview be rescheduled.

Reply Professionally 

Respond to work call emails concisely and directly. To avoid confusion, make sure the time, phone number, or location of the interview is confirmed. Before sending it, you must confirm the destination email address. View the entire body of the email for typographical errors.

Give an Alternative Schedule If You Request a Schedule Change

It's possible that the interview schedule given by HRD doesn't match your schedule. Therefore, you can request rescheduling or schedule changes. Tell them that although you are looking forward to the opportunity, your schedule is not what you had planned. Give the recruiter additional time to reschedule. After that, you can ask whether the time you proposed is suitable for their time. 

Even if you decline a job interview, you should still respond

Although there are various reasons why YOU cannot attend or decline a job interview call, it is very important to reply to the email and thank you for the opportunity given. This will show the recruiter how professional you are.

Close the Email in a Polite Way

To close the email confirming your interview attendance, say thank you for the job invitation and express that you are looking forward to the job interview. Show enthusiasm in your closing sentence.

Enter Contact Data  

You must write your name and contact number at the end of the email reply to the interview call. You can put an active telephone number and email address in the contact number section.

Double Check How the Reply Email is Written.

Don't forget to always proofread your email before sending. Make sure the sentences are concise and easy to understand, and there are no typos or typos. You can immediately send a reply email if everything is good and appropriate. In this way, you can improve your image in the eyes of HRD.

That's how to reply to a job interview email that you can consider before trying it. Hope it is useful!